This is critical to include in your event planner job description. Pro-tip: Don’t forget to ensure you ask that your hires have developed the emotional intelligence to handle tough client conversations.
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Will the new hire need to know how to create BEOs with your catering and sales software? Will they need to know how to create an event proposal via your proposal software? For planners who need to create event diagrams, what kind of software will they need to know? With the technological side of the industry changing every day, you should also use this space of the event planner job description to call out technology skills needed in the role. And similar to qualifications, note what’s a non-negotiable skill and desired skill. You can look at the skill set as all the skills that someone will need in order to be successful in the role. This section of the job description is where you can emphasize the event planning skills set of the incoming new hire. Make a bulleted list of event planning skills While you’ll always receive applicants who aren’t qualified, this should narrow the pipeline. For example, if you find that you’re receiving too many applicants who are too junior for the role, emphasize more senior duties like management experience or years of experience.
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Pro tip: If you find that you’re getting applicants are too junior, senior, or unqualified, hop back into your event planner job description and tweak the responsibilities. For example, there are a number of event industry certifications a planner can earn so if there is one that could be important to the role, note it here.
Oftentimes, hiring managers will add a desired qualifications section if you want to highlight any special skills that would be a bonus for an applicant to have. For newcomers looking to break into the industry, oftentimes this is the only experience they have so if you’re ok with that, note that here. If you value experience outside of the industry, like a person’s involvement with an events association (like ILEA, MPI, NACE, or PCMA for example), stress that here. You can highlight pieces of their background like education or note if years of experience can stand in for education. In this section of the event planner job description, you can describe the background of your ideal applicant. If you received an applicant for this role, what would you consider qualified?
Try not to count anyone out – don’t include “number of years of experience” unless they’re absolutely necessary.
Pro tip: Be clear about the software they’ll need to learn, which team members they’ll work with, and what you can teach versus what skills they already must have. You can also call out particular departments the event planner will be interacting with on a daily basis. The responsibilities section of the job description can also highlight if they’ll have direct reports, who they’ll report to, and how you’ll measure success. What kind of tasks will they be expected to complete on a daily basis? What kind of expectations are you setting for the person who will take on this role? Will there be any training or are you looking for someone who can hit the ground running with little to no management? Answers those questions here. This space on the event planning job description can be used to go into greater detail of the person’s chief responsibilities. This will help more applicants find your job posting. Pro-tip: Include high-traffic keywords related to the job by checking out Google keyword planner. This is also a good place to give a short summary of your company or highlight notable clients they could be supporting. Describe high-level what their role will entail, what their role is in the company, and what their top responsibilities will be. Use this space in the event planner job description to hook prospective applicants. If you could sum up what the new planner on your team will be doing in five sentences or less, what would you say? What are the most important things you want this person to accomplish in their time with your company? Get the easy event planning software & save time
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